Child Protection law Compliance:
Our nominated supervisor, staff members and educators who work with children are advised of the existence and application of the current child protection law and any obligations they may have under that law (regulation 84).
The Approved provider ensures that our nominated supervisor and persons in day-to-day charge have successfully completed child protection training. The training recommended to be completed is:
Protecting Children – Mandatory Reporting and Other Obligations for the Early Childhood Sector. This training can be completed through: Mandatory Reporting eLearning Module on the Department of education website http://www.education.vic.gov.au/childhood/providers/regulation/Pages/protectionprotocol.aspx
Medical conditions policy
Our service has a medical conditions policy that meets the requirements of regulation 90 of the National Regulations. A number of further requirements must be met when a child who has a specific health care need, allergy or relevant medical condition is enrolled. These include requirements for parents to provide a medical management plan for the child, and requirements for our service to develop a risk-minimisation plan in consultation with the parents of a child to ensure that the risks relating to the child’s specific health care need, allergy or relevant medical condition are assessed and minimised (regulation 90(1)(c)(iii)).
A copy of the medical conditions policy is provided to a child’s parent if the approved provider is aware that the child has a specific health care need, allergy or other relevant medical condition (regulation 91). For further information, see: Children with medical conditions attending education and care services.
Incidents, injuries and trauma and illness
Policies and procedures are in place in relation to incident, injury, trauma, and illness (regulation 168(2)(b)). These policies and procedures include procedures to be followed in the event that a child is injured, becomes ill or suffers a trauma (regulation 85).
The parent of a child is notified as soon as practicable, but no later than 24 hours after the occurrence, if the child is involved in any incident, trauma or illness while the child is being educated and cared for (regulation 86).
Emergency and evacuation policy and procedures
Our service has an emergency and evacuation policy and procedures (regulation 168(2)(e)) and ensure that they are based on a risk assessment that is conducted to identify potential emergencies that are relevant to the service.
Where appropriate and required we develop policy and procedures to effectively manage bushfire emergencies in consultation with relevant authorities. For further information, see: Managing bushfire risks in family day care
The emergency and evacuation floor plan and instructions is displayed in a prominent position near each exit of our family day care residence.
Our emergency and evacuation procedures are documented and rehearsed at least every 3 months by each family day care educator and the children being educated and cared for by the family day care educator on that day (regulation 97).
The emergency and evacuation policy and procedures confirm how emergencies will be managed to reduce the associated risks and maintain children’s safety.
Copies of the current emergency and evacuation policy and procedures is always available for inspection at the education and care service premise (also at each family day care residence and venue) that the service is educating and caring for children (regulation 171(2)). See website for documents.
Our staff members have ready access to an operating telephone or other similar means of communication (regulation 98).
In the part of a family day care residence where education and care is being provided, we ensure that the furniture and equipment are safe, clean and in good repair (regulation 103).
Each child being educated and cared for by our service have access to sufficient furniture, materials and developmentally appropriate equipment that is suitable for the education and care of that child (regulation 105).
- An approved family day care venue must have at least 3.25 square metres of unencumbered indoor space for each child (regulation 107) and provide ventilation and natural light. A temperature that ensures the safety and wellbeing of children is maintained (regulation 110).
- Adequate, developmentally, and age-appropriate toilet, washing and drying facilities, located and designed to enable safe and convenient use by children (regulation 109).
- Laundry facilities or access to laundry facilities or other arrangements for dealing with soiled clothing, nappies, and linen (regulation 106).
- Any glazed area of a residence that is accessible to children 0.5 metres or less above floor level must be glazed with safety glass (if the Building Code of Australia requires this) or in any other case is treated with a product that prevents glass from shattering if broken or guarded by barriers that prevent a child from striking or falling against the glass (regulation 117).
- An approved family day care venue must have at least 7 square metres of unencumbered outdoor space for each child being educated and cared for by a service (regulation 108).
- The outdoor space at an approved family day care residence or venue must be enclosed by a fence or barrier that is of a height and design that children preschool age or under cannot go through, over or under (regulation 104).
Assessment of family day care residences and venues
We conduct an assessment (including a risk assessment) of each approved family day care residence and venue before education and care is provided to children at the residence or venue and at least annually to ensure the health, safety and wellbeing of children (regulation 116).
At all times that our family day care educator is educating and caring for a child as part of the service, our approved provider, a person with management or control of the service, a nominated supervisor, or a person in day-to-day charge of the service must be available to provide support to the educator. This includes being available to be contacted by telephone.
Family day care co-ordinator to educator ratios
Our Family day care educators have adequate support to maintain a high standard of quality education and care. As a result, we ensure compliance by following the regulatory rules of engagement.
- for the first 12 months of operation: – 1 full-time equivalent co-ordinator for every 15 family day care educators
- after the first 12 months of operation: – 1 full-time equivalent co-ordinator for every 25 family day care educators
Number of children who can be educated and cared for-
A family day care educator must not educate and care for more than 7 children at a family day care residence or approved family day care venue at any one time (regulation 124). No more than 4 children can be preschool age or under (including our educators’ own children if they are under 13 years of age and there is no other adult present and caring for these children). Children visiting a residence or venue are excluded from the maximum number of children if they are accompanied by an adult.
In the exceptional circumstances prescribed in regulation 124(6), the approved provider may give written approval for an educator to educate and care for more than 7 children, or more than 4 children who are preschool age or under, at any one time.
Working with children check–
Our approved provider will confirm that the nominated supervisor or a person in day-to-day charge of the service has a paid working with children check before the person is engaged or registered as a family day care educator or engaged or employed as a staff member of the service (regulation 358).
This requirement does not apply for a family day care educator who has a Victorian Institute of Teaching (VIT) registration that is checked by our approved provider, nominated supervisor or person in day-to-day charge of the service (regulation 358(4)).
Criminal history record check
Our approved provider reads and consider or ensure that the nominated supervisor or person in day-to-day charge has read and considered each family day care educator’s criminal history record check before they are engaged or registered as a family day care educator (regulation 359). The criminal history check must be no more than six months old.